--- title: "Small-business bookkeeping, from $99 a month | Ledgerbrook" source: https://ledgerbrook.com/for-business-owners/ description: "Outsourced bookkeeping for small businesses on QuickBooks Online. Cleanup, catch-up and monthly, every fee published." --- QuickBooks Online bookkeeping # Your QuickBooks file, _clean and current_ in 5 business days. Outsourced bookkeeping for a small business on QuickBooks Online: monthly bookkeeping from $99 a month, and cleanup or catch-up at $99 per month of backlog (20% off 6+ months). Every fee is published below and agreed in writing before any work starts, with one person on your file throughout. Start with a free 48-hour file review. What it costs ## What outsourced bookkeeping costs Monthly bookkeeping ### Standard $99per client file, per month Bank and card accounts Up to 3 Transactions a month Up to 200 What's included - Every bank-feed transaction reviewed by a person and posted to the chart of accounts - Every bank and card account reconciled to its statement before the month is called closed - Profit and loss, balance sheet and reconciliation reports by the 5th business day - Payroll entries, loan amortization and accruals wherever they apply, never billed as an add-on [Get a free file review](/contact/?from=for-business-owners) Monthly bookkeeping ### High volume $199per client file, per month Bank and card accounts More than 3 Transactions a month More than 200 What's included - Everything in Standard, on the same 5th-business-day close - Class and location tracking maintained, with the profit and loss broken out the way the business actually operates - Multiple entities closed on one schedule, with intercompany transfers reconciled between the files - Job costing kept current for a trades or construction file [Get a free file review](/contact/?from=for-business-owners) Both bands close by the 5th business day, every month, so your file is never more than a few days out of date. Priced by the size of the file rather than by the hour, so the fee doesn't move because a month was busy. Everything else, at a glance [File ReviewFreeone-time](#file-review)[Cleanup$99per month of backlog20% off 6+ months](#cleanup)[Catch-Up$99per month of backlog20% off 6+ months](#catch-up)[New File Setup$199one-time](#setup) Comparing? Nine services' published prices are set side by side in [the best bookkeeping services for small business](/blog/best-bookkeeping-services-for-small-business/), and what a freelancer or an in-house hire costs instead is in [how much a bookkeeper costs](/blog/how-much-does-a-bookkeeper-cost/). Turnaround 5 business days For a typical year behind, from access and statements to categorized, reconciled and up to date. The fee Fixed, in writing One price for the whole engagement, agreed before any work starts. To start Read-only access That is all the free review needs. No card, no admin rights. Who does it The same person Your file stays with whoever opens it, not a queue it passes through. Sound familiar ## Sound familiar? Four things almost every new client says on the first call. "I'm months behind and don't know where to start." Flagged: Behind "My bank feed is full of uncategorized transactions." Flagged: Uncategorized "My accountant keeps asking for records I don't have." Flagged: Records "I don't believe my own numbers anymore." Flagged: Numbers Not sure which one you need? [QuickBooks cleanup vs catch-up](/blog/quickbooks-cleanup-vs-catch-up/) explains the difference, [how long catch-up takes](/blog/how-long-does-catch-up-bookkeeping-take/) sets the timeline, and [what a QuickBooks cleanup costs](/blog/quickbooks-cleanup-cost/) compares the market. For a single problem, such as duplicate bank feed transactions or a balance that won't reconcile, start with [the QuickBooks fixes](/fixes/). How it works ## How it works 1. ### Free file review Give us read-only access to your QuickBooks Online file and within 48 hours you'll have a written report of exactly what's wrong. No charge, and the report is yours either way. 2. ### One fixed price If it's a fit, you get a single fixed fee for the whole engagement before any work starts. No hourly tab, no revised estimate halfway through. 3. ### Clean and current Categorized, reconciled and up to date within 5 business days of your statements coming in, then closed by the 5th business day every month after, if you'd like it kept that way. What each one includes ### Backlog work, priced per month of backlog One-time engagements whose size the file decides, not the calendar. A month only counts if it needs work before it can be trusted, and the file review gives you that count first. 20% off the whole job when the backlog is 6 months or more. 12 months or more behind? The published rate is the most you pay. Contact us for a custom quote with a larger discount. Fix months that are wrong ### Cleanup $99per month of backlog20% off 6+ months[12+ months: custom discount](/contact/?from=for-business-owners "12 months or more behind? The published rate is the most you pay. Contact us for a custom quote with a larger discount.") Periods that exist in QuickBooks but can't be trusted: miscategorized, unreconciled, duplicated. Priced per month of backlog that needs correcting, so a four-month problem never pays for a fourteen-month one. What's included - **Every flagged month re-categorized** to the file's actual chart of accounts, with draws, owner contributions and loan paydowns booked where they belong instead of into expenses. - **Bank and card accounts reconciled** to the statement balance for each month in scope, with the reconciliation report saved against that month. - **Duplicate transactions removed** : we keep the version matching the bank feed and delete the manual copy instead of hiding it. - **A written summary** of what was wrong and what changed, month by month, so the corrections can be traced later. [More on QuickBooks cleanup](/quickbooks-cleanup/) Enter months that were never done ### Catch-Up $99per month of backlog20% off 6+ months[12+ months: custom discount](/contact/?from=for-business-owners "12 months or more behind? The published rate is the most you pay. Contact us for a custom quote with a larger discount.") Months with nothing in them at all, rebuilt from the bank feed and source documents. Priced per month of backlog whether that's six months or three years. We work the months in parallel, so it never takes three years to fix three years. What's included - **Every missing month entered** from the bank feed and source documents, categorized to the actual chart of accounts. - **Every account reconciled** to the statement balance for each month brought current, starting from the last known good balance if one exists. - **One open-items list** of anything we can't classify without an answer, sent as a single batch instead of a drip of one-off questions. - **A closing trial balance** for the period, ready to hand to a tax preparer or a lender the day it's finished. [More on catch-up bookkeeping](/quickbooks-catch-up-bookkeeping/) ### One-time, priced per client file Fixed work with a fixed shape. However big the backlog is, these cost what they cost. Start the file right ### New File Setup $199one-time A new QuickBooks Online company built correctly from the start, instead of one that inherits the habits of the file it replaces. It's also the second half of a move off QuickBooks Desktop, where the historical data is priced as cleanup. What's included - **A chart of accounts built** and mapped from the file it replaces, so prior-year comparisons still line up. - **Bank and card feeds connected** with the categorization rules that stop the feed filling up with uncategorized entries again. - **A reporting structure set up** , with class or location tracking where the business actually reports that way. [More on new file setup](/quickbooks-online-setup/) ### Not sure which of these you need Then don't guess. Send one file and we'll tell you which offer above it needs and how many months it touches, in writing, inside 48 hours. Free, and it comes before any figure is quoted. Email omkar@ledgerbrook.com, or use the form. Know what you're taking on ### File Review Freeone-time Send us your file and we'll read it properly, then write back inside 48 hours: what's wrong, how many months it touches, and what it takes to put right. The report is yours whether or not you hire us. What's included - **A month-by-month count** of what needs correcting or entering, so the scope is a number you can check, not an impression. - **Which offer applies** (cleanup, catch-up, or neither), in writing, before we quote you a fee. - **Read-only access** and nothing else. No card, no admin rights, and you can revoke it from inside QuickBooks at any time without asking us. - **The written report either way** , including if you take it to someone else or keep the work in-house. [Get a free file review](/contact/?from=for-business-owners) Fee matrix ## All services at a glance A complete comparison matrix of published bookkeeping rates, volume criteria, deliverables, and turnaround times. Ledgerbrook published pricing schedule and service deliverables comparison | Service | Published Fee | Condition / Size | Included Deliverables | Turnaround | | --- | --- | --- | --- | --- | | [Monthly Bookkeeping (Standard)](/monthly-bookkeeping/) | $99per client file, per month | Up to 3 bank/card accounts, up to 200 txns/mo | Bank & card reconciliations to the penny, categorization, accruals, monthly financial reports (P&L, Balance Sheet). | 5th business day monthly | | [Monthly Bookkeeping (High-Volume)](/monthly-bookkeeping/) | $199per client file, per month | \>3 accounts, >200 txns/mo, or class/location tracking | Everything in Standard plus class/location tracking, multi-entity reporting, and expanded close schedules. | 5th business day monthly | | [QuickBooks Cleanup](/quickbooks-cleanup/) | $99per month of backlog20% off 6+ months[12+ months: custom discount](/contact/?from=for-business-owners "12 months or more behind? The published rate is the most you pay. Contact us for a custom quote with a larger discount.") | Per month of backlog needing correction | Correcting misclassified entries, resolving unreconciled bank differences, clearing undeposited funds, fixing duplicates. | 5 business days per year of backlog | | [Catch-Up Bookkeeping](/quickbooks-catch-up-bookkeeping/) | $99per month of backlog20% off 6+ months[12+ months: custom discount](/contact/?from=for-business-owners "12 months or more behind? The published rate is the most you pay. Contact us for a custom quote with a larger discount.") | Per month of unrecorded backlog | Entering historical transactions from statements, opening balances, reconciling all accounts to current date. | 5 business days per year of backlog | | [New File Setup / Migration](/quickbooks-desktop-to-online-migration/) | $199one-time | Per company file, one-time | Chart of accounts setup, bank feed connections, categorization rules, and prior-year comparative mapping. | 5 business days | | [Diagnostic File Review](#file-review) | Freeone-time | Audit assessment, no card required | Written diagnostic report on bank feed errors, duplicate counts, and exact backlog month count before quoting. | 48 hours | Fit, plainly stated ## Who this is for ### A fit if You're 2 months to 3 years behind on QuickBooks Online. Settled: Fit You want one fixed price agreed before work starts, not an hourly tab. Settled: Fit You're fine adding a bookkeeper as an accountant-level user, not full admin. Settled: Fit You want books a lender, a tax preparer, or you can actually rely on. Settled: Fit ### Not a fit if You need bookkeeping in software other than QuickBooks Online. Flagged: Not a fit You want an hourly arrangement instead of a fixed fee. Flagged: Not a fit You're hiring for a full-time, in-house role, not an outside engagement. Flagged: Not a fit You need same-day turnaround measured in hours, not business days. Flagged: Not a fit Frequently asked ## Questions worth answering ### Do I have to give you admin access to QuickBooks? No, and you shouldn't have to. The free file review needs read-only access and nothing else: no card, no admin rights. If you go ahead afterwards we ask to be added as an accountant-level user, which is enough to categorize, reconcile and run reports and not enough to touch billing or delete your company file. You can remove that access yourself at any time. ### What's the difference between cleanup and catch-up? Cleanup fixes months that exist in QuickBooks but are wrong: miscategorized, unreconciled, duplicated. Catch-up enters months that were never recorded at all. Most files need one or the other instead of both, and the free file review tells you which before we price either. ### I'm three years behind. Is it worth it? Usually yes. Three years is about 36 months of backlog, priced per month rather than as one alarming project, and most of it runs in parallel once source documents are gathered. It never takes three years to fix three years. The bigger cost is usually what stays broken while you wait. ### Can you fix what my last bookkeeper got wrong? Yes, and it's most of what cleanup work is. A messy handoff is the normal starting point here, not the exception. QuickBooks keeps enough transaction history to reconstruct the right categories from the bank feed and your own source documents. ### Who actually does the work? Omkar Moraye, a QuickBooks Certified ProAdvisor, named with his credential on the about page. Your file stays with the person who opens it instead of moving between whoever is free that week, which is also the honest answer to how a 10-business-day turnaround holds. ### What do you need from me to start? Three things: read-only QuickBooks access, your last two statements for any account not already connected to the bank feed, and a way to reach you with questions. The free file review runs on the first one alone. ### How do I get started? Email omkar@ledgerbrook.com and tell us what you're dealing with: how far behind you think you are, and which QuickBooks Online file it is. If a form is easier, the contact page does the same thing. Either way you'll have a written reply inside 48 hours saying which offer fits and what it costs, before anything is agreed. Nothing is held back behind a quote request, and there's nothing to negotiate. Next step ## Start with the free file review, and you'll have a written answer within 48 hours either way. [Get a free file review](/contact/?from=for-business-owners) Read-only access. No card. You get the report whether or not you hire us. Running a bookkeeping or CPA practice rather than a business? Same fees, but the page written for you is [the pricing page](/pricing/), which adds the year-end handoff pack and bulk work, and how a firm engagement runs is on [the bookkeeping firms page](/for-bookkeeping-firms/). Published August 11, 2026 ยท Updated October 8, 2026