Pricing

Count the file's connected bank and credit card accounts, then estimate transactions a month across all of them. Up to 3 accounts and up to 200 transactions a month is $99 a month. More accounts than that, more transactions than that, or class, location and multi-entity reporting is $199. If a file sits on the line we'll tell you which band it actually needs before you're billed for it, and we'd rather quote the one that matches the work than the one that rounds up.

Cleanup fixes months that exist in QuickBooks but are wrong: miscategorized, unreconciled, duplicated. Catch-up enters months that were never recorded at all. A file touched every month but sloppily is a cleanup; a file with entire months showing a zero balance because nothing was ever entered is a catch-up. Plenty of files are both, with recent months cleaned up and older ones caught up. The free file review tells you which before either is quoted, and the four checks that settle it are written up if you want to run them yourself first.

A month counts as backlog if it needs work before it can be trusted: categorized, reconciled to the bank, or entered from scratch. A month that's already accurate doesn't count, even if it sits between two that do. We put the exact count in writing before quoting anything, so the number on the invoice traces back to specific months instead of a guess.

Every figure here is flat, per client file, whether you send one or fifteen. The work on a file doesn't get easier because more files arrive with it, and a rate that quietly drops at some threshold was probably set too high to begin with. Ten or more files is a different conversation, and it's a scheduling one before it's a pricing one. That's the last group in the schedule above.

No, and you shouldn't have to. We ask to be added as an accountant user inside the QuickBooks company, which is enough to categorize, reconcile and run reports. It hands over no billing, no subscription control and no ability to delete the company file, and it can be revoked from the file's own user list at any time without asking us.

Usually yes. Three years behind is roughly 36 months of backlog, priced per month instead of as one alarming project fee, and most of that work happens in parallel once source documents are in hand. It never takes three years to fix three years. The one exception is a file so old the source records no longer exist anywhere. We flag that in the first 48 hours, before quoting any per-month price, so nobody is billed to reconstruct what can't be reconstructed.

Monthly close is completed by the 5th business day of each month. Cleanup and catch-up take about 5 business days for a typical year of backlog, counted from bank access and statements being in hand. CPA handoff packs are delivered within 5 business days per client file.

Yes. Ledgerbrook operates completely white-label. We work inside the client's QuickBooks Online company as an accountant user. All financial reports, communications, and close deliverables carry your firm's branding, and we never contact your clients directly. Who does what is set out on white-label bookkeeping services.

Every figure here is a standing rate, not a promotion. There's no countdown, no introductory period and no cap after which it climbs. If a rate does change, anyone already engaged stays at the rate they agreed for the work they agreed to, and the new price applies to new work only. Nothing here is priced to be renegotiated upward later.