Long-tail library
Fixes
One page per specific problem in a QuickBooks Online file: what causes it, how to tell it apart from a look-alike, and how to fix it without breaking a period that's already closed.
17 fixes
A QuickBooks bank balance that won't reconcile
The three usual causes of a QuickBooks reconciliation that won't zero out, and how to read the Discrepancy report.
Bank feed transactions in two accounts
Why QuickBooks Online downloads the same bank feed transactions into two accounts, and how to unlink and clean up the copy.
Credit card processing fees in QuickBooks
Record card processing fees in QuickBooks Online so sales show the gross amount and fees get their own expense account.
Duplicate transactions in a QuickBooks feed
How duplicate bank-feed transactions happen, and how to clear them without breaking a prior reconciliation.
Edit a reconciled transaction in QuickBooks
How to edit a reconciled transaction in QuickBooks Online: a wrong date, amount or category, without breaking the next month.
Excluded transactions keep reappearing
Why excluded or deleted bank feed transactions reappear in QuickBooks Online, and how to remove a duplicate for good.
How to clear Undeposited Funds in QuickBooks
How to clear Undeposited Funds in QuickBooks Online: why it piles up, and how to sweep it to zero without doubling income.
How to record a bounced check in QuickBooks
Record a bounced check in QuickBooks Online, reopen the invoice, and book the bank fee without breaking reconciliation.
How to record an ATM withdrawal in QuickBooks
How to record an ATM withdrawal in QuickBooks Online: owner's draw, petty cash transfer, or receipt-backed business expense.
How to record petty cash in QuickBooks Online
Petty cash in QuickBooks Online: set up a Bank account, fund the box, record receipts, top up, and reconcile cash on hand.
Opening Balance Equity in QuickBooks
What is Opening Balance Equity in QuickBooks, why it turns negative or never moves, and how to clear it properly.
Record a vehicle purchase in QuickBooks Online
Record a vehicle purchase in QuickBooks Online as a fixed asset, with loan liabilities, down payments, and trade-ins.
Record estimated tax payments in QuickBooks
Where owner estimated tax payments go in QuickBooks Online, why they are not a business expense, and how to fix errors.
Sales receipt and deposit counted twice
Sales receipt and deposit counted twice in QuickBooks Online: why income doubles and how to undo and match the bank feed.
Unapplied Cash Bill Payment Expense
Unapplied cash bill payment expense in QuickBooks Online: why it appears on cash-basis P&L reports and how to clear it.
What is Unapplied Cash Payment Income?
What Unapplied Cash Payment Income is in QuickBooks Online, why it can be negative, and how to clear it by applying payments.
Why is Undeposited Funds negative?
Why Undeposited Funds is negative in QuickBooks Online, the 4 entries that cause it, and how to bring it back to zero.
Longer guides
How to reconcile in QuickBooks Online
The reconciliation workflow end to end, and the reports that tell you where a difference came from.
Undoing a reconciliation
When unwinding a closed reconciliation is the right call, and what it costs you downstream when it isn't.
Bank feeds in QuickBooks Online
What the feed does and does not carry, including how far back it can reach and why that is behind most duplicate and missing-transaction problems.