White-label bookkeeping services for CPA and bookkeeping firms

Here, monthly close starts at $99 per client file per month, the same figure whether your firm sends one file or twenty, and white-labelling costs nothing extra. Over a year that is $1,188 per file at the first volume band. Across the market, providers price per file, per hour, per transaction or as a share of what you bill; the table above shows what each one means for your margin, and white-label bookkeeping rates, 2026 lists every provider's published rate.

Not from us. Nothing in the file, the reports or any correspondence names the provider, and the client deals only with your firm. How your engagement letter describes outside help is set by your firm, before the first file moves.

Yes. White-label bookkeeping is legal and it is standard practice in the industry: accounting and bookkeeping firms routinely have outside specialists do work that is delivered under the firm's name, the same way they use outside payroll providers and software. Your firm keeps the client relationship and stands behind the finished work.

Whatever your firm charges for the same work today. Your cost here is $99 a file a month at the first band, so the difference between that and your client's monthly fee is your margin on the file, with no revenue share and no cap on what you bill. Subcontract bookkeeping works through the margin per file in more detail.

Three, and they are the reasons to choose a provider carefully. Your firm still reviews and stands behind the work, so a weak provider costs review time instead of saving it. Capacity depends on someone else's calendar, which matters most before a filing deadline. And the provider needs access to client files, which should be an accountant-level user in QuickBooks, never a shared login. How access works here sets that out.

Outsourced says the work happens outside your firm. White label says whose name is on it when it comes back. Most outsourced bookkeeping sold to firms is white-labelled, but an outsourced provider can also work in its own name and deal with your client directly, which is the version to rule out. The label matters less than the setup: a provider structured so your client never has a reason to learn its name, and still structured that way if your client asked.

Nothing, in practice. Both describe work performed by one firm and delivered under another firm's name. White label is the term more common in accounting; private label comes from retail. A provider who sells them as two services is inventing a distinction.

Often, but not always. Providers selling white label accounting services usually include bookkeeping and sometimes add tax preparation, payroll or advisory work. The white-label part means the same thing either way. This practice covers the bookkeeping side only, in QuickBooks Online.

Yes, and a white-label provider should. The file has to look like your firm's work when it comes back, so your chart of accounts, close checklist and report pack are the standard, not the provider's.

With one file. Send accountant-level access to a client's QuickBooks Online company and the scope you want closed, and the free file review comes back with a fixed price and a delivery date before any work starts.