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Illustrative example

Two years never entered, caught up in twelve business days

A single-location restaurant with two years never entered into QuickBooks, caught up in twelve business days.

Months behind
24
restaurants
Business days
12
From access and statements in hand
Engagement
Catch-Up
per month of backlog
Fixed fee
$1,901
24 months at $99, 20% off

The situation

A single-location restaurant had connected its bank feeds to QuickBooks Online two years earlier and then stopped. Every transaction since was sitting in the review queue. Payroll ran through an outside provider, and its journal entries had never been matched to the provider’s reports.

Sales tax had been filed from the point-of-sale system every period, but nobody had tied what was collected to what was paid. The owner needed two years of statements for a lease renewal.

Before and after

What was wrong

  • Two years of bank and card transactions sitting uncategorized in the bank feed
  • Payroll journal entries never matched to the payroll provider's reports
  • Sales tax collected was never reconciled against filed returns

What was handed back

  • All 24 months categorized and reconciled to the statements
  • Payroll entries matched to the provider's reports
  • Sales tax collected tied to the returns that were filed
  • A written summary for the tax preparer

Reconciliation

Every account, every month

Each square is one account for one month. On day one nothing had been entered, so there was nothing to reconcile.

Day one

Operating checkingPayroll checkingBusiness credit cardOperating checking, month 1: never enteredPayroll checking, month 1: never enteredBusiness credit card, month 1: never enteredOperating checking, month 2: never enteredPayroll checking, month 2: never enteredBusiness credit card, month 2: never enteredOperating checking, month 3: never enteredPayroll checking, month 3: never enteredBusiness credit card, month 3: never enteredOperating checking, month 4: never enteredPayroll checking, month 4: never enteredBusiness credit card, month 4: never enteredOperating checking, month 5: never enteredPayroll checking, month 5: never enteredBusiness credit card, month 5: never enteredOperating checking, month 6: never enteredPayroll checking, month 6: never enteredBusiness credit card, month 6: never enteredOperating checking, month 7: never enteredPayroll checking, month 7: never enteredBusiness credit card, month 7: never enteredOperating checking, month 8: never enteredPayroll checking, month 8: never enteredBusiness credit card, month 8: never enteredOperating checking, month 9: never enteredPayroll checking, month 9: never enteredBusiness credit card, month 9: never enteredOperating checking, month 10: never enteredPayroll checking, month 10: never enteredBusiness credit card, month 10: never enteredOperating checking, month 11: never enteredPayroll checking, month 11: never enteredBusiness credit card, month 11: never enteredOperating checking, month 12: never enteredPayroll checking, month 12: never enteredBusiness credit card, month 12: never enteredOperating checking, month 13: never enteredPayroll checking, month 13: never enteredBusiness credit card, month 13: never enteredOperating checking, month 14: never enteredPayroll checking, month 14: never enteredBusiness credit card, month 14: never enteredOperating checking, month 15: never enteredPayroll checking, month 15: never enteredBusiness credit card, month 15: never enteredOperating checking, month 16: never enteredPayroll checking, month 16: never enteredBusiness credit card, month 16: never enteredOperating checking, month 17: never enteredPayroll checking, month 17: never enteredBusiness credit card, month 17: never enteredOperating checking, month 18: never enteredPayroll checking, month 18: never enteredBusiness credit card, month 18: never enteredOperating checking, month 19: never enteredPayroll checking, month 19: never enteredBusiness credit card, month 19: never enteredOperating checking, month 20: never enteredPayroll checking, month 20: never enteredBusiness credit card, month 20: never enteredOperating checking, month 21: never enteredPayroll checking, month 21: never enteredBusiness credit card, month 21: never enteredOperating checking, month 22: never enteredPayroll checking, month 22: never enteredBusiness credit card, month 22: never enteredOperating checking, month 23: never enteredPayroll checking, month 23: never enteredBusiness credit card, month 23: never enteredOperating checking, month 24: never enteredPayroll checking, month 24: never enteredBusiness credit card, month 24: never enteredMonth 1Month 24

Handed back

Operating checkingPayroll checkingBusiness credit cardOperating checking, month 1: reconciledPayroll checking, month 1: reconciledBusiness credit card, month 1: reconciledOperating checking, month 2: reconciledPayroll checking, month 2: reconciledBusiness credit card, month 2: reconciledOperating checking, month 3: reconciledPayroll checking, month 3: reconciledBusiness credit card, month 3: reconciledOperating checking, month 4: reconciledPayroll checking, month 4: reconciledBusiness credit card, month 4: reconciledOperating checking, month 5: reconciledPayroll checking, month 5: reconciledBusiness credit card, month 5: reconciledOperating checking, month 6: reconciledPayroll checking, month 6: reconciledBusiness credit card, month 6: reconciledOperating checking, month 7: reconciledPayroll checking, month 7: reconciledBusiness credit card, month 7: reconciledOperating checking, month 8: reconciledPayroll checking, month 8: reconciledBusiness credit card, month 8: reconciledOperating checking, month 9: reconciledPayroll checking, month 9: reconciledBusiness credit card, month 9: reconciledOperating checking, month 10: reconciledPayroll checking, month 10: reconciledBusiness credit card, month 10: reconciledOperating checking, month 11: reconciledPayroll checking, month 11: reconciledBusiness credit card, month 11: reconciledOperating checking, month 12: reconciledPayroll checking, month 12: reconciledBusiness credit card, month 12: reconciledOperating checking, month 13: reconciledPayroll checking, month 13: reconciledBusiness credit card, month 13: reconciledOperating checking, month 14: reconciledPayroll checking, month 14: reconciledBusiness credit card, month 14: reconciledOperating checking, month 15: reconciledPayroll checking, month 15: reconciledBusiness credit card, month 15: reconciledOperating checking, month 16: reconciledPayroll checking, month 16: reconciledBusiness credit card, month 16: reconciledOperating checking, month 17: reconciledPayroll checking, month 17: reconciledBusiness credit card, month 17: reconciledOperating checking, month 18: reconciledPayroll checking, month 18: reconciledBusiness credit card, month 18: reconciledOperating checking, month 19: reconciledPayroll checking, month 19: reconciledBusiness credit card, month 19: reconciledOperating checking, month 20: reconciledPayroll checking, month 20: reconciledBusiness credit card, month 20: reconciledOperating checking, month 21: reconciledPayroll checking, month 21: reconciledBusiness credit card, month 21: reconciledOperating checking, month 22: reconciledPayroll checking, month 22: reconciledBusiness credit card, month 22: reconciledOperating checking, month 23: reconciledPayroll checking, month 23: reconciledBusiness credit card, month 23: reconciledOperating checking, month 24: reconciledPayroll checking, month 24: reconciledBusiness credit card, month 24: reconciledMonth 1Month 24
  • Reconciled to the statement
  • Never entered
Show as a table
AccountReconciled, day oneReconciled, handback
Operating checking0 of 2424 of 24
Payroll checking0 of 2424 of 24
Business credit card0 of 2424 of 24

Progress

Uncategorized transactions, to zero

Uncategorized transactions by review period, falling from 640 to 0 across 4 checkpoints.
6404101500
Uncategorized transactions remaining, by review period
CheckpointUncategorized
Day 1640
Day 5410
Day 9150
Day 120, settled

Timeline

Where the 12 business days went

1. Access and statements: Days 1 to 2 (2 days)2. Categorize 24 months: Days 3 to 8 (6 days)3. Reconcile each month: Days 9 to 10 (2 days)4. Payroll and sales tax tie-out: Day 11 (1 day)5. Review and summary: Day 12 (1 day)12345Day 1Day 12
  1. 1. Access and statementsDays 1 to 2
  2. 2. Categorize 24 monthsDays 3 to 8
  3. 3. Reconcile each monthDays 9 to 10
  4. 4. Payroll and sales tax tie-outDay 11
  5. 5. Review and summaryDay 12

Cost

What it cost

$1,901

24 months of catch-up at $99 per month of backlog, with 20% off the whole job for a backlog of 6 months or more. The same rate is on the pricing page, and catch-up sets out the scope. From 12 months that figure is the ceiling: a real backlog this long gets a custom quote with a larger discount.

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Published September 25, 2026