Interactive Estimator
Bookkeeping & Catch-Up Cost Calculator
Monthly bookkeeping costs $99 per month for up to 3 accounts and 200 monthly transactions, and $199 per month for higher volumes or class and location tracking. QuickBooks catch-up and cleanup bookkeeping is billed at $99 per month of backlog, with a 20% discount applied across backlogs of 6 months or longer.
Behind going into year end? Start from last year, 12 months or this year so far, 10 months. The year-end checklist has the order to work in.
Debits, credits, invoices, and bank feed movements.
Checking, savings, payroll, and credit cards.
Select 0 if books are current and only monthly close is needed.
Ongoing Monthly Close
Up to 3 accounts and up to 200 transactions a month.
Includes first month of ongoing close + any catch-up/setup. Renews monthly at ongoing rate.
No card required. Guaranteed fixed-rate quote after review.
Transparent Tiers
How Ledgerbrook Compares to Industry Alternatives
| Option | Monthly Cost | Catch-Up Rate | Qualifications | Turnaround |
|---|---|---|---|---|
| Ledgerbrook (White-Label) | $99 to $199/mo | $99/mo (20% off 6+ months) | QuickBooks Certified, Level 2 | Close by the 5th business day; a year of backlog in 5 business days |
| In-House Staff Bookkeeper | About $6,150/mo with benefits | Inside the salary ($24.36/hr median wage) | Varies by hire | Weeks to hire and train |
| Other Outsourced Services | Under $100 to $750/mo | $200 to $295/mo, where published | Varies by service | Varies by service |
| Freelancer, Hourly | $11 to $25/hr on Upwork | Same hourly rate | Varies widely; you check the work | Varies by freelancer |
In-house figure: BLS median wage for bookkeeping clerks (May 2025), grossed up for benefits. Service and freelancer figures: published pricing pages, read in September and October 2026. Sources are listed in how much a bookkeeper costs and best bookkeeping services.
Frequently asked
Bookkeeping & Cleanup Pricing Details
How these figures compare with other firms' published prices: catch-up cost and what a bookkeeper costs.
How is monthly bookkeeping priced?
Monthly bookkeeping is structured into two transparent tiers based on countable file metrics: the Standard tier is $99/month for up to 3 bank or credit card accounts and up to 200 monthly transactions. The High Volume tier is $199/month for files with more than 3 accounts, over 200 transactions, or class and location tracking.
How much does QuickBooks cleanup cost?
QuickBooks cleanup and catch-up bookkeeping is billed at $99 per month of backlog for 1 to 5 months. For backlogs of 6 months or longer, a 20% discount applies to the entire engagement ($79/month). Backlogs of 12+ months receive custom volume discounting.
Are there setup fees or hidden contract commitments?
No. There are no onboarding fees, no cancellation fees, and no long-term contracts. Monthly close is billed month-to-month. If a new QuickBooks company file setup is required from scratch, it is available as a flat one-time service.
How fast is a cleanup or catch-up project completed?
A typical year of backlog is reconciled and delivered in about 5 business days, counted from bank access and statements being in hand. Shorter backlogs take no longer than that, because the months are worked in parallel, and two years takes about twice as long.
How much does it cost to catch up last year's books before the tax return?
$950 at most for 12 months of catch-up, with the 20% discount applied. Months already in the current year are a second backlog priced the same way, and the prior year goes first because its closing balances open the current one. A worked example prices both, and what your CPA needs at year end lists what the preparer asks for once the books are closed.
What is a fair hourly rate for a bookkeeper?
It depends on who does the work: a freelancer, a local firm and a full-charge bookkeeper on staff all price differently, and location moves every figure. The published ranges, with sources, are in how much a bookkeeper costs. This calculator quotes a fixed monthly fee instead, so the price does not change with the hours a month takes.
How do I confirm the exact price for my file?
Submit your QuickBooks Online file for a free, confidential File Review. We inspect your balance sheet, opening balance equity, unreconciled bank transactions, and subledgers to provide a guaranteed fixed-fee quote before any work begins.
Updated October 15, 2026